How do I enter payment information?


You can access payment information in the Enter Payment Information page of the AP Report Center under the AP menu (you must be logged in to see this menu).  TR's system is designed to keep track of multiple payments so in each of our payment entry forms you will enter the amount of the current payment which will automatically added to any payment that was previously made.  There are three ways to enter payment:

Batch Payment

If you have a large number of payments to enter and your data is alphabetized by student's last name use the Batch Payment Entry form found in the AP Report Center.  This method is by far the fastest as you do not need to open and close a window for each payment.  We strongly recommend using this method.  This method gives you the option of displaying all students or only those with a payment discrepancy.  You have the ability to enter the following:

Individual Payments

If you need to enter payments for just a few students you can use the Enter Payment Information page under Finances/Payment section of the AP Report Center.  This report will allow you to search by a student's name, ID or reference #.  you can use just a few characters to search.  If you leave the fields blank, all the students will be displayed.  This report will display all of the fee information and previous payment information.  You may enter the following information:

From the Discrepancy Report

The payment form described above can be launched from the discrepancy report by clicking "Enter Payment".

Payment Entry Error

Click on this article which explains how to correct payment errors.